Minutes of January 18, 2018

March 22, 2018


Iroquois West Parent Teacher Team

January 18, 2018 Meeting Minutes

Call to Order

The Meeting was  called to order by President, Kara Meents.

Secretary’s Minutes

President Meents read the minutes of the November 30, 2017 meeting.

Treasurer’s Report

Treasurer Maggie Matthews was not present.  No Treasurer’s Report was presented.

Old Business

Open Officer Positions

The Secretary and President positions were both open.  There were no volunteers for the open President position.  Amanda Toohill volunteered for the Secretary position.

Youth Basketball Concessions

Due to lack of volunteers, PTT opted out of basketball concessions in Danforth and allowed other organizations to take those over.

Kids Paint Night

Nothing was scheduled as of the meeting date.

New Business

Upcoming Events

Spring Movie Night will be held at the Middle School on 03/21/2018 with President Meents overseeing the event.

At the time of the meeting, the date for the elementary carnival had not been set.  Jen Kraft has headed the PTT table at the event for years and is seeking someone to take over.  Kraft is willing to train someone.

Walk-a-thon fundraisers will take place late spring.

The Hometown Burger sale will take place 08/18/2018. Volunteers are needed.


Ideas for fundraising were presented but would need further research and administrative approval.

Next Meeting and Adjournment

The next meeting is to take place March 22, 2018 at 6:30PM at Gilman Elementary.



Minutes of Meeting 11.30.17

January 11, 2018

November 30, 2017 Minutes PTT Meeting

  • Meeting opened by president Kara Meents
  • Kara Meents read secretary minutes from last meeting
  • Maggie Matthews read treasurer’s report showing a balance of $434.63
    • Maggie shared the profit from each event thus far
      • $297.23 Movie Night
      • $17.58 FRN
    • Old Business was discussed and it was made know again that the president and secretary positions were open.
    • New Business was discussed
      • Brooke Wilms will pick a date and contact NHS students soon.
      • Winter fundraising ideas were shared by Kara
        • Kids paint night: Kara was going to contact Megan Ulrichs (president of art club) – Amanda Toohill and Maggie Albrecht volunteered to co-chair this event.
        • Youth basketball concessions was discussed – no one volunteered
        • Glow Dodgeball was discussed for middle schoolers – Trixie and Maggie Albrecht volunteered to co-chair this event.
      • Next meeting will be Jan 18, 6:30 at GES cafe.

Minutes of IWPTT Meeting 03.23.17

March 26, 2017

IWPTT Minutes for March 23, 2017

  1. The meeting was called to order at 6:35pm by President Kara Meents.

  2. Jen Kraft, Secretary, read the minutes from November 9, 2016.

Treasurer’s Report
was read by Kara Meents – With Raider Apparel Sales, two Movie Nights, Elf Calls, Boys and Girls Basketball Concessions, and Family Reading Night, the PTT profited $2,182.50.

Old Business:

PTT held many recent events that could not have
been successful without all of our parent volunteers.  These events included: Raider Apparel Sales, two Movie Nights, Elf Calls, Boys and Girls Basketball Concessions, Family Reading Night, and the School Carnival Raffle.

PTT also donated two cases of water to DES for Family

New Business:


– Kara will find out if the building Principals are interested in holding a Walk-A-Thon this year.  A chairperson is still needed.  The PTT would get the paperwork out.  Each school would pick their own date.  We would need parents to help with counting money
and possibly volunteering at the event.  Trixie Pankey already has the flyer.  Flyers would just need to be printed and distributed.  Brooke Willms suggested top sellers get a ride to school in a fire truck.  An iPod for the top “seller” was also discussed.
Those in attendance voted on the fire truck ride.  Brooke also said she would be willing to donate donuts to the class of the winning student.  These would be delivered by the firemen on the day of the ride to school.  Kara will e-mail Trixie to see if she
would contact the fire department about the incentive.

Teacher Appreciation Meals
– Trixie (Chair) – Only 5 openings left!

Meeting adjourned.

Next Meeting TBD

Minutes of 10.19.16 Meeting

January 6, 2017
IWPTT Minutes for October 19, 2016

  1. The meeting was called to order at 6:35pm by President Kara Meents.

  2. Jen Kraft, Secretary, read the minutes from January 13, 2016.

Treasurer’s Report

  1. Current Balance – $2,171.76 .  Usually we split it amongst districts.  This year we will give money in one lump sum to one building.  More discussion to follow.

Voting of new Board Members – Treasurer – Jenny Leonard is stepping down as Treasurer.  Trixie Pankey made a motion to accept Maggie Matthews as new Treasurer.  Katie Fowler seconded the motion.  Krissy Rhodes and Kara Meents will also stay on the account for signing checks.

Old Business

  1. Registration table in August had a great response.  Lots of volunteer spots were filled.  Rita Fink won a $25 gift card to Dollar General for signing up to volunteer.

  2. We also had representation at Open House with an IWPTT Table.

New Business

  1. This year, IWPTT will be giving money raised from last year to one building in one lump sum.  Kara sent out an application to all principals in the district.  Each district can submit their wish list.  Applications are due at the end of the month.  We will review applications at our next meeting on November 9th.  This will give members a say in where/how money raised is being dispersed.

  2. Movie Night is this Friday, October 21st.  We usually have about 150-200 and we’re pretty much on track.  Kara has purchased food/drinks from Best Supermarket.  Ice Age Collision Course will be played.  Our volunteer sheets for Movie Nights are filled.

  3. Family Reading Night – November 17th.  We will be doing concessions again this year.  We only have one volunteer signed up so we discussed having a group of confirmation kids help out.  Trixie will check with her church to see if they would be interested in sending volunteers.

  4. Mr. Keigher wants to donate a Harry Potter picture on behalf of the Upper Elementary to IWPTT to raise money.  An artist created the picture at the Upper Elementary School.  Kara is asking for ideas on how to promote it.  Katie offered to take a picture of it and send it to Kara.

  5. Kara will talk with Jenni McTaggart about getting an American Girl Doll for a future raffle.

  6. Apparel Order through Jamie McElroy – Krissy Rhodes will head our next apparel order.   Krissy will find out how much time is needed before orders need to be placed in order to get orders back by Christmas.

  7. There are still a few apparel items left from sales last year.  Trixie recommended doing a raffle at our upcoming Movie Night.  Katie will cut the papers for the drawing and make a poster explaining the raffle.

  8. Chairs

  1. Trixie Pankey will be chairing Teacher Appreciation.

  2. Lisa McMillan will organize Parent/Teacher Conference meals.

  3. Kara and Katie will take care of organizing Movie Nights.

  4. Kara will head Family Reading Night Concessions.

  5. Jen Kraft will chair the Spring Carnival Raffle Table.

  1. Kara discussed holding a dance to raise money.  Discussion on this will continue so that we can be sure to offer more to the Upper Elementary School students.

   10.  The next PTT meeting is set for Wednesday, November 9th at 6:30pm

in the GES cafeteria.

   11.  The meeting adjourned at 7:15pm.

Minutes of 01.13.2016 Meeting

January 22, 2016

IWPTT Minutes for January 13, 2016


  1. The meeting was called to order at 6:35 by President Kara Meents.
  2. Jen Kraft, Secretary, read the minutes from September 23, 2015.


Treasurer’s Report

  1. No Treasurer’s Report available.


Old Business

  1. Family Reading Night concessions sales were up this year.  More than $200 profit.
  2. Spirit Wear sales raised $600-$700 profit.  Sales and pick up went well.  Lots of orders were placed.  There are still more items available for sale.  Contact Kara Meents if interested.
  3. Youth Boys Basketball Concessions begin this Saturday morning.  All food has been purchased and delivered to the Danforth Community Building.  There are still a few times slots that need to be filled for workers.  PTT is considering buying a pizza pizzaz in the future so that we no longer have to borrow one.  Concessions include:  Donuts (from Hometown), pretzels and cheese, drinks, candy, and pizza.  All were purchased from Sam’s.


New Business

  1. Our next Movie Night is tentatively scheduled for Friday, February 5th.
  2. The school Carnival will be held Friday, March 4, 2016.  Jen Kraft will be heading the committee.  Discussed options for big prizes instead of bikes.  Jen will look into this further.  Brooke Rorem-Wilms recommended having a place designated to keep unclaimed prizes until they could be picked up.  Kara will talk to Deb Talbert to see if she has a recommendation.  Signs will be posted at the carnival if any changes are made regarding late pick up.
  3. Mrs. Ballard asked if PTT would be interested in donating four cases of water to tomorrow night’s Kindergarten Night which will be promoting healthy habits.  Four cases were donated.
  4. GES staff member indicated a need for a guard shed for crossing guards and supervisors to serve as shelter during inclement weather.
  5. Kara will review the plan for disbursing money raised by PTT.
  6. Brooke Rorem-Wilms asked if getting an American Girl doll for a PTT raffle is an option yet.  Kara said it’s been 8 or 9 years since the last one was donated, so we should be close to being able to apply for it again.
  7. Kara will copy all PTT forms/flyers that need to be sent home with students before distributing them to schools.  This is to ensure all information is sent out.
  8. The meeting adjourned at 7:05pm.
  9. The next PTT meeting is set for Wednesday, February 24 at 6:30pm.  At this meeting, we will discuss contacts made and donations collected for the upcoming school carnival.


Minutes of 09.23.15 Meeting

September 28, 2015

IWPTT Minutes for September 23, 2015


  1. The meeting was called to order at 6:35 by Co-President Kara Meents.
  2. Jen Kraft, Secretary, read the minutes from August 19, 2015.


Treasurer’s Report

  1. Kara Meents updated everyone that checks will get dispersed Friday to each school from the money PTT raised last school year.


Old Business

  1. Face Painting raised $46.00.
  2. Open House – DES and GES Open Houses are coming up.  Discussed whether or not there would be an opportunity for a member of PTT to discuss what IWPTT is.  Katie Fowler recommended hanging signs throughout the buildings to encourage families to stop by the PTT table.  It was also discussed that setting up a table at 6th grade and Freshman orientations each year would be a good way to keep parents informed and to get them involved.
  3. PTT Money Raised – Kara Meents sent Dr. Dvorak an e-mail regarding the possibility of not evenly distributing the money raised and instead requesting that buildings “apply” based on their needs.  It was also discussed that it could help to receive applications early so that PTT can tell who/what money is being raised for.  Mr. Harkins shared with Kara that GES used last year’s PTT donation to purchase an iPad and stands for Uno Books.


New Business

  1. New/Old Board Members – Kara Meents, President, Jenny Leonard, Treasurer, Jen Kraft, Secretary
  2. Apparel Order- Krissy Rhodes will head our next apparel order.  This year we will be going through Jamie Wilken.  We would like to get all information about the orders out by Family Reading Night on November 19th.  Discussed looking into beanies, cinch sacks, water bottles, yoga pants, sweat pants, and zip ups.   
  3. Movie Night – November date is still TBD.  
  4. Family Reading Night – PTT will be doing concessions again this year.  Ideas for a free snack were discussed.  Mrs. Rodriguez will contact Kasey Kanosky about a s’mores snack recipe so that all grades can bring in the necessary ingredients.  PTT also discussed possibly putting up a table with our volunteer sign up sheets at the event.  
  5. Santa’s Elves – Brooke Wilms asked about the possibility of having the elves call students again this  year.  Kara Meents will ask the High School if a group is still interested in doing this.
  6. Sign Ups – Volunteer sheets are filling up.  There is still a need for sign ups for the basketball concessions this winter.
  7. Lisa McMillan will send reminders about P/T Conference meals.
  8. Mrs. Rodriguez discussed the possibility of having a Registration Packet Fair for the parents of incoming kindergarten students in April.  The kindergarten teachers would like to have help for parents filling out forms.  More information will be available when it gets closer.
  9. The next PTT meeting is set for Wednesday, October 21st at 6:30pm.  
  10. The meeting adjourned at 7:15pm.


Minutes for August 19, 2015

August 25, 2015
  1. The meeting was called to order at 6:35 by Co-President Kara Meents.

  2. Jen Kraft, Secretary, read the minutes from March 12, 2015.


Treasurer’s Report

  1. Jenny Leonard read the Treasurer’s Report.

  2. Current balance is $2,954.44.

  3. Most recent purchases include $150 worth of gift cards for the Walk-a-thon from the 2014-2015 school year.  There were two winners from GES and one winner from DES.  

  4. Jenny recommend that we leave $250 in the IWPTT account for this year’s start up.


Old Business

  1. Quite a few items were donated for the backpacks that the PTT raffled off at registration.

  2. $20 was raised and two winners received the filled backpacks.

  3. Ideas for next year include –

    1. Put names of those that sign up to volunteer with the PTT into a drawing.

    2. Collect donations and use money for school supplies for each building.


New Business

  1. An IWPTT table will be set up at each building during Open House.

  2. There will be new member forms, volunteer sign-up sheets, and information about the PTT.

  3. Trixie Pankey will also set up a table at DES during backpack and a snack.

  4. The goal is to get new parents involved and to fill them in on what IWPTT does.

  5. Boosters asked for four people to cover concessions at the first home football game on August 28th.  One person has volunteered.  Let Kara Meents know if you’re interested.  An e-mail will be sent out to all IWPTT members.

  6. September 11th is the Homecoming football game.  PTT is considering face painting again.  Kara Meents still has supplies from last year.  Katie Fowler suggested asking the Art Dept. at the High School if they have volunteers willing to help.  

  7. Ford Drive For Your School is also on September 11th.  We may end up splitting the proceeds with one of the High School classes that also signed up for the program.  The person test driving fills out a form that PTT will help hand out.  We are still waiting on more specifics.  Mrs. Rodriguez suggested that Mike Mansfield and Korene Scharp would be good contacts, as they have both participated in the event in the past.

  8. Sign ups were passed around for committee work and Parent/Teacher Conference meals.

  9. It was decided that $540 would be dispersed to each of our five schools.  This amount is almost double of the amount raised for each school last year.

  10. Kara Meents will talk with Dr. Dvorak about different ways to distribute the money for next year.  It was discussed that the PTT could consider letting each building make a proposal for how much money they would need and how they would use it.  The PTT would then vote on the proposals.

  11. The PTT would like to get more parents of older students involved.

  12. Brooke Wilms is willing to look into the cost of school supply kits.  PTT would consider selling these kits when registration packets go out.  The PTT also discussed raffling off three kits to PTT members that get involved.  

  13. The next PTT meeting is set for Wednesday, September 23 at 6:30pm.  At this meeting, we will vote on new officers and a new Co-President.

  14. The meeting adjourned at 7:15pm.