Minutes of 01.13.2016 Meeting

January 22, 2016

IWPTT Minutes for January 13, 2016


  1. The meeting was called to order at 6:35 by President Kara Meents.
  2. Jen Kraft, Secretary, read the minutes from September 23, 2015.


Treasurer’s Report

  1. No Treasurer’s Report available.


Old Business

  1. Family Reading Night concessions sales were up this year.  More than $200 profit.
  2. Spirit Wear sales raised $600-$700 profit.  Sales and pick up went well.  Lots of orders were placed.  There are still more items available for sale.  Contact Kara Meents if interested.
  3. Youth Boys Basketball Concessions begin this Saturday morning.  All food has been purchased and delivered to the Danforth Community Building.  There are still a few times slots that need to be filled for workers.  PTT is considering buying a pizza pizzaz in the future so that we no longer have to borrow one.  Concessions include:  Donuts (from Hometown), pretzels and cheese, drinks, candy, and pizza.  All were purchased from Sam’s.


New Business

  1. Our next Movie Night is tentatively scheduled for Friday, February 5th.
  2. The school Carnival will be held Friday, March 4, 2016.  Jen Kraft will be heading the committee.  Discussed options for big prizes instead of bikes.  Jen will look into this further.  Brooke Rorem-Wilms recommended having a place designated to keep unclaimed prizes until they could be picked up.  Kara will talk to Deb Talbert to see if she has a recommendation.  Signs will be posted at the carnival if any changes are made regarding late pick up.
  3. Mrs. Ballard asked if PTT would be interested in donating four cases of water to tomorrow night’s Kindergarten Night which will be promoting healthy habits.  Four cases were donated.
  4. GES staff member indicated a need for a guard shed for crossing guards and supervisors to serve as shelter during inclement weather.
  5. Kara will review the plan for disbursing money raised by PTT.
  6. Brooke Rorem-Wilms asked if getting an American Girl doll for a PTT raffle is an option yet.  Kara said it’s been 8 or 9 years since the last one was donated, so we should be close to being able to apply for it again.
  7. Kara will copy all PTT forms/flyers that need to be sent home with students before distributing them to schools.  This is to ensure all information is sent out.
  8. The meeting adjourned at 7:05pm.
  9. The next PTT meeting is set for Wednesday, February 24 at 6:30pm.  At this meeting, we will discuss contacts made and donations collected for the upcoming school carnival.


Minutes of 09.23.15 Meeting

September 28, 2015

IWPTT Minutes for September 23, 2015


  1. The meeting was called to order at 6:35 by Co-President Kara Meents.
  2. Jen Kraft, Secretary, read the minutes from August 19, 2015.


Treasurer’s Report

  1. Kara Meents updated everyone that checks will get dispersed Friday to each school from the money PTT raised last school year.


Old Business

  1. Face Painting raised $46.00.
  2. Open House – DES and GES Open Houses are coming up.  Discussed whether or not there would be an opportunity for a member of PTT to discuss what IWPTT is.  Katie Fowler recommended hanging signs throughout the buildings to encourage families to stop by the PTT table.  It was also discussed that setting up a table at 6th grade and Freshman orientations each year would be a good way to keep parents informed and to get them involved.
  3. PTT Money Raised – Kara Meents sent Dr. Dvorak an e-mail regarding the possibility of not evenly distributing the money raised and instead requesting that buildings “apply” based on their needs.  It was also discussed that it could help to receive applications early so that PTT can tell who/what money is being raised for.  Mr. Harkins shared with Kara that GES used last year’s PTT donation to purchase an iPad and stands for Uno Books.


New Business

  1. New/Old Board Members – Kara Meents, President, Jenny Leonard, Treasurer, Jen Kraft, Secretary
  2. Apparel Order- Krissy Rhodes will head our next apparel order.  This year we will be going through Jamie Wilken.  We would like to get all information about the orders out by Family Reading Night on November 19th.  Discussed looking into beanies, cinch sacks, water bottles, yoga pants, sweat pants, and zip ups.   
  3. Movie Night – November date is still TBD.  
  4. Family Reading Night – PTT will be doing concessions again this year.  Ideas for a free snack were discussed.  Mrs. Rodriguez will contact Kasey Kanosky about a s’mores snack recipe so that all grades can bring in the necessary ingredients.  PTT also discussed possibly putting up a table with our volunteer sign up sheets at the event.  
  5. Santa’s Elves – Brooke Wilms asked about the possibility of having the elves call students again this  year.  Kara Meents will ask the High School if a group is still interested in doing this.
  6. Sign Ups – Volunteer sheets are filling up.  There is still a need for sign ups for the basketball concessions this winter.
  7. Lisa McMillan will send reminders about P/T Conference meals.
  8. Mrs. Rodriguez discussed the possibility of having a Registration Packet Fair for the parents of incoming kindergarten students in April.  The kindergarten teachers would like to have help for parents filling out forms.  More information will be available when it gets closer.
  9. The next PTT meeting is set for Wednesday, October 21st at 6:30pm.  
  10. The meeting adjourned at 7:15pm.


Minutes for August 19, 2015

August 25, 2015
  1. The meeting was called to order at 6:35 by Co-President Kara Meents.

  2. Jen Kraft, Secretary, read the minutes from March 12, 2015.


Treasurer’s Report

  1. Jenny Leonard read the Treasurer’s Report.

  2. Current balance is $2,954.44.

  3. Most recent purchases include $150 worth of gift cards for the Walk-a-thon from the 2014-2015 school year.  There were two winners from GES and one winner from DES.  

  4. Jenny recommend that we leave $250 in the IWPTT account for this year’s start up.


Old Business

  1. Quite a few items were donated for the backpacks that the PTT raffled off at registration.

  2. $20 was raised and two winners received the filled backpacks.

  3. Ideas for next year include –

    1. Put names of those that sign up to volunteer with the PTT into a drawing.

    2. Collect donations and use money for school supplies for each building.


New Business

  1. An IWPTT table will be set up at each building during Open House.

  2. There will be new member forms, volunteer sign-up sheets, and information about the PTT.

  3. Trixie Pankey will also set up a table at DES during backpack and a snack.

  4. The goal is to get new parents involved and to fill them in on what IWPTT does.

  5. Boosters asked for four people to cover concessions at the first home football game on August 28th.  One person has volunteered.  Let Kara Meents know if you’re interested.  An e-mail will be sent out to all IWPTT members.

  6. September 11th is the Homecoming football game.  PTT is considering face painting again.  Kara Meents still has supplies from last year.  Katie Fowler suggested asking the Art Dept. at the High School if they have volunteers willing to help.  

  7. Ford Drive For Your School is also on September 11th.  We may end up splitting the proceeds with one of the High School classes that also signed up for the program.  The person test driving fills out a form that PTT will help hand out.  We are still waiting on more specifics.  Mrs. Rodriguez suggested that Mike Mansfield and Korene Scharp would be good contacts, as they have both participated in the event in the past.

  8. Sign ups were passed around for committee work and Parent/Teacher Conference meals.

  9. It was decided that $540 would be dispersed to each of our five schools.  This amount is almost double of the amount raised for each school last year.

  10. Kara Meents will talk with Dr. Dvorak about different ways to distribute the money for next year.  It was discussed that the PTT could consider letting each building make a proposal for how much money they would need and how they would use it.  The PTT would then vote on the proposals.

  11. The PTT would like to get more parents of older students involved.

  12. Brooke Wilms is willing to look into the cost of school supply kits.  PTT would consider selling these kits when registration packets go out.  The PTT also discussed raffling off three kits to PTT members that get involved.  

  13. The next PTT meeting is set for Wednesday, September 23 at 6:30pm.  At this meeting, we will vote on new officers and a new Co-President.

  14. The meeting adjourned at 7:15pm.

Minutes of March 12, 2015 Meeting

March 19, 2015

IWPTT Minutes for March 12, 2015

  1. The meeting was called to order at 6:30pm by Co-President Kara Meents.
  2. Jen Kraft, Secretary, read the minutes from December 4, 2014 .

Treasurer’s Report

Kara read the Treasurer’s report. We have $3,164.29 in our PTT checking account. The following events contributed to this amount:

  1. T-Shirt/Sweatpants Sales – earned $750 profit
  2. Basketball Concessions – earned $1303.00 cost $379.31 profit $923.69
  3. Spring Movie Night – earned $920.25 cost $226.24 profit $694.01

OLD Business

  1. T-Shirt/Sweatpants Sales made good money. However, there were problems with the order. Kara suggested we do these sales earlier next year.
  2. Basketball Concessions – Patrick Grant thanked PTT and offered to let us do the same next year. Kara suggested that PTT consider selling at girls’ games as well. Jenni McTaggart agreed that there was a need and sales would go over well.

NEW Business

  1. Ford Drive 4 UR School – Kara applied in February with Watseka Ford for the High School Homecoming football game.
  2. Discussed possibly doing Pizza Palace Pizza Sales at the high school during lunch on sloppy joe days, but we would need a volunteer to sell. This would be an easy fundraiser for PTT to include the High School.
  3. Gustafson requested we come up with a Box Top promotion for GES & DES. This would go from April 1 to May 15. Brooke Wilms suggested putting the principal on the roof if the school met a goal. Mr. Harkins was fine with the idea. Mrs. Gustafson will look into the past totals to help set a new collection goal for each school. She also noted that Danforth Elementary may just end up having monster truck races at the end of the year as their reward. This event is already booked.
  4. Harkins suggested PTT look into having a dunk tank fundraiser at Super Saturday or Old Boys’.

APRIL: Spring Carnival Update – Jen Kraft reported that we’ve collected a lot of donations for the raffle table and are in a pretty good place. We do have a few monetary donations that have not been spent (mainly because Walmart donated 2 bikes!) that will be given directly to the carnival fund. Doc’s Drugs Color Sheet – Jamie Eden will let Kara know if Doc’s will do it again. Teacher Appreciation Meals – Trixie noted that we’re in good shape. A lot of parents signed up to help out when they registered their child for school so there were less spots to fill.

MAY: Walk-a-thon Dates: GES May 1st (May 5th Rain Date) DES Week of May 4th – 8th HS May12th (May 13th Rain Date). It was discussed that we may need volunteers to come to schools and count money collected. Students collecting $30 will get a T-Shirt (possibly ones that were printed on the incorrect shirts from T-Shirt Sales at Christmas time). Every $50 collected will get students a ticket to enter a drawing to win a Visa Gift Card or possibly a pool pass to the Onarga Pool. Brooke Wilms will contact Kira about the pool pass. An American Girl doll was also discussed as a potential prize for any of our events. Jenni McTaggart mentioned that if it has been 7 years since we qualified for a doll, we may be eligible again. Mom’s Night Out moved to Friday, May 29th at Inside Out in Gilman – $75 rental fee. Anything raised in ticket sales beyond that will be profit for the PTT. Tickets will be $10 ahead of time for $15 at the door. Volunteers are needed to sell tickets, provide water, appetizers, and desserts. Kara will send an e-mail out to members to sign up.

AUGUST: Registration Table – Kara suggested we do something to make PTT more noticeable at registration. Kara will e-mail Mr. Keigher about possibly moving our table into the gym. Also discussed having a drawing for a family pass to IW sporting events.   Also discussed raffling an American Girl doll in Raider wear at registration or Old Boys’ and including new member forms at the table.

SEPTEMBER: Open Houses – hand out new member forms. DATES: GES & DES October 8th, Middle School September 3rd, Thawville September 10th.


Kara suggested sponsoring 1 student per sport by donating a fee to the league. We will have to look into our By Laws. Trixie suggested donating to IW Post Prom. Discussion followed about who to donate to and where to draw the line beyond giving money equally to each school.

Adjourned 8:05pm

Minutes 12.04.2014

December 8, 2014

IWPTT Minutes for December 4, 2014

  1. The meeting was brought to order at 6:30pm by Kara Meents.
  2. Jen Kraft, Secretary, highlighted minutes from September 25, 2014.
  3. Jenny Leonard, Treasurer, reported that the PTT account had $1,147.17. However, we still need to pay Heather Frank for the apples and BBQ.

OLD Business

  1. Face-painting at IW Football Game raised $57.00. Noted that Caramel Apple sales didn’t net a profit.
  2. Parent/Teacher Conference Meals – GES, IWMS, and IWEUS sent Thank Yous.
  3. 188 students attended Movie Night. $769.95 collected. $644.45 profit.
  4. Family Reading Night concessions raised $141 profit.

NEW Business

December: Hoodie/T-Shirt/Sweatpants Sales – Costs were discussed on each item/Priced for Sale. Hoodie $16.50/$20.00, T-Shirt $12.50/$15, Sweatpants $18.00/$20. Iroquois Print designed the apparel. Orders need to be sent home as soon as possible to ensure delivery for Christmas. Order forms will be sent to DES, GES, UES, and MS. Iroquois Print will send Kara a PDF of forms. Goal is to send out the form on 12/05. Pick up date set for Monday, December 22nd from 4-6pm. All orders must be sent in by 12/10/14. No late orders will be accepted. Krissy mentioned that there is often a screen print charge. Kara said she would look into this. It was later confirmed that this cost is waived by Iroquois Print because we are an IW organization. Prices were also based on 25 pants and 30 shirts. Anything that is purchased over that will lower the price for the PTT.

January: Boys Youth Basketball Concessions at the Danforth Community Building – Two volunteers will be needed per event. Discussed having High School students possibly helping out to fill any openings at the end. Voted on and approved selling donuts, coffee, Gatorade, water, pop, hot dogs, pizza, and pretzels. Members present also discussed a Monical’s Pizza Fundraiser for January. For this fundraiser, a flyer will be sent home with students indicating the date and specifics. 20% of the total bill of families that present the flyer for that specific date will be raised. Kara will go on their website and make the needed arrangements.

February: Krispie Kreme Fundraiser. Send out note on February 16th for all students through middle school. Kara will go on their website and make the necessary arrangements.

March: Movie Night 03/06/15 from 6-8pm at the Middle School in Onarga.

April: Spring Carnival – Jen Kraft will be heading the Raffle Table. We discussed possibly changing the number of items on display, possibly including/replacing with baskets.   Members present also discussed the Doc’s Drugs Color Sheet Fundraiser and expressed an interest in doing it again this year. It was noted that money raised from last year’s contest may not have been collected yet. This will be looked into by Kara.

May: A third Movie Night was discussed, but there was concern that the month would be too busy to fit one in. This event will be put on hold. No date was set for the Walk-a-thon. Instead, it was noted that one date doesn’t look like it would be best for all schools (IWUES already held there event in the fall). PTT would be available to help as needed. Schools can contact IWPTT to line up volunteers, but PTT asks that each school organize other aspects of the event. Previous Walk-a-thon earnings were as follows: DES – $1464, GES – $3,164, MS – $2500 (Money was used to purchase a new projector, microscopes, Chromebooks for RtI, and items for the school store), HS – $1862. Mom’s Night Out set for Saturday, May 16th. Details will be discussed at a later date.

  1. The next IWPTT meeting date is TBD.
  2. Meeting adjourned.

Minutes for September 25, 2014

October 2, 2014

IWPTT Minutes for September 25, 2014

  1. The meeting was brought to order at 5:33pm.
  2. Jenny Leonard, Treasurer, reported that the PTT account had $1,641.47. $201.47 was allocated to purchase glowsticks for Movie Night and $1,640.00 was to be distributed evenly to each school. A total of $288.00 was set aside for each school. Discussed considering e-mailing schools to ask for proposals for funds/needs instead of evenly distributing. PTT will take a vote on this next year. Mr. Hawkins noted that DES spent their money on iPads and computer programs.
  3. Jen Kraft, Secretary, read minutes from May 14, 2014.
  4. Officers were elected for 2014/2015 school year. Krissy Rhodes and Kara Meents were elected Co-Chairs of the IWPTT. Jenny Leonard will continue her role as Treasurer and Jen Kraft will stay on as Secretary.
  5. Discussed committee sign ups and chairpersons for 2014/2015 events. Lisa McMillan will head Conference meals.
  6. Walk-A-Thon is not going to be headed by the PTT this fall due to time constraints. In the past, this served to be a good fundraiser and is likely to be run by the PTT in the future. Jenny Leonard suggested sending out info for a fall 2015 “Welcome Back Walk-A-Thon” with registration packets. Trixie Pankey also suggested sending membership forms with registration packets. Discussed possibly having students who raise a certain amount receive a t-shirt. Thawville is already doing their own walk/run this year because the PTT didn’t have enough volunteers to head it. Mr. Harkins suggested doing one in the spring. Filly Chavez mentioned that she would be interested in coordinating a future Walk-A-Thon with the help of KCC students from student activities, student councils, student boards, etc. She noted that these students are always seeking volunteer opportunities to give back and it would be a good fit because we already have a cooperative with KCC. It was decided that we would still try to set a date for a Walk in the spring. Possibly offering incentives for Top Sellers, such as iTunes gift cards.
  7. Discussed possible fundraising ideas. Kara Meents looked into multiple possibilities including:
    1. A Mom’s Night Out event at Inside Out in Gilman. Tickets would have to be sold in advance and the cost of each would be determined by the PTT.   A possible date would be October 18th, but there was concern that there wouldn’t be enough time to prepare.
    2. Iroquois Print would make “IW Mom” shirts and sell them to the PTT. PTT would then be able to set a new price for the shirts and sell them at local events.
    3. Krispy Kreme fundraiser – 50% profit. 25 dozen minimum must be sold. Volunteers would have to go to Bloomington for pick up. Application is online and order forms can be printed directly from the Krispy Kreme website.
    4. Ford Drive for Your School- PTT would receive $20/drive with a limit of $6,000. Discussed possibly hosting a drive during Old Boys.
    5. Sell cookies at games.
  8. Raelene Honeycutt suggested a Pay It Forward Auction
  9. Trixie suggested starting some social events for new moms/moms of kindergarteners to the district. Krissy suggested a Trunk or Treat.
  10. No date was set for Movie Night. Krissy will contact Mr. Ehmen for a few dates.
  11. Discussed whether or not we need volunteers to run concessions at Family Read Night. No decision was made.
  12. Discussed setting up a face painting table at IW Homecoming football game on Friday, October 3rd. Volunteers are needed.
  13. The next IWPTT meeting will be in November. The official date is TBD.
  14. Meeting adjourned.

IWPTT Minutes for May 14, 2014

May 16, 2014
  1. The meeting was brought to order at 6:05 by Krissy Rhodes.
  2. Jen Kraft, Secretary, read the minutes from February 19, 2014.
  3. Treasurer’s report read by Krissy Rhodes. $260 will be given to each building, which is up from $225 last year. This will leave $341.47 for next year’s IWPTT start up.
  4. Jen Kraft reported on the school carnival raffle table organized by the PTT. No totals were given yet, but overall it went well. Items that went over well were noted for next year. Discussed whether or not to include 25 cent items next year, as they didn’t go over as well. Mrs. Deb Talbert suggested keeping a few for those students that only have few dollars to spend.
  5. Trixie Pankey headed Teacher Appreciation meals. Building principals sent out thanks for all of the great food. Teachers who attended tonight’s meeting also expressed their gratitude.
  6. There is still no chair yet for BoxTops. Those interested can contact Krissy or Raelene, Co-Chairs of IWPTT.
  7. Discussed finding volunteers for 2014/2015 School Registration. PTT is looking for volunteers to help with table set up, work a shift for event sign-ups, and to put together new teacher baskets. Also discussed putting together a couple of backpacks filled with school supplies and raffling them off at the table. Krissy will be sending out sign-ups via e-mail. Considered having BoxTops sign-ups at registration table for parents willing to help cut BoxTops.
  8. There were no correspondences from teachers, principals, or staff.  
  9. Krissy will check PTT e-mails this summer.
  10. The next IWPTT meeting will be held in September. Official date TBD.
  11. Meeting adjourned at 6:20.