Minutes of IWPTT Meeting 03.23.17

March 26, 2017

IWPTT Minutes for March 23, 2017

  1. The meeting was called to order at 6:35pm by President Kara Meents.

  2. Jen Kraft, Secretary, read the minutes from November 9, 2016.

Treasurer’s Report
was read by Kara Meents – With Raider Apparel Sales, two Movie Nights, Elf Calls, Boys and Girls Basketball Concessions, and Family Reading Night, the PTT profited $2,182.50.

Old Business:

PTT held many recent events that could not have
been successful without all of our parent volunteers.  These events included: Raider Apparel Sales, two Movie Nights, Elf Calls, Boys and Girls Basketball Concessions, Family Reading Night, and the School Carnival Raffle.

PTT also donated two cases of water to DES for Family

New Business:


– Kara will find out if the building Principals are interested in holding a Walk-A-Thon this year.  A chairperson is still needed.  The PTT would get the paperwork out.  Each school would pick their own date.  We would need parents to help with counting money
and possibly volunteering at the event.  Trixie Pankey already has the flyer.  Flyers would just need to be printed and distributed.  Brooke Willms suggested top sellers get a ride to school in a fire truck.  An iPod for the top “seller” was also discussed.
Those in attendance voted on the fire truck ride.  Brooke also said she would be willing to donate donuts to the class of the winning student.  These would be delivered by the firemen on the day of the ride to school.  Kara will e-mail Trixie to see if she
would contact the fire department about the incentive.

Teacher Appreciation Meals
– Trixie (Chair) – Only 5 openings left!

Meeting adjourned.

Next Meeting TBD


Minutes of 10.19.16 Meeting

January 6, 2017
IWPTT Minutes for October 19, 2016

  1. The meeting was called to order at 6:35pm by President Kara Meents.

  2. Jen Kraft, Secretary, read the minutes from January 13, 2016.

Treasurer’s Report

  1. Current Balance – $2,171.76 .  Usually we split it amongst districts.  This year we will give money in one lump sum to one building.  More discussion to follow.

Voting of new Board Members – Treasurer – Jenny Leonard is stepping down as Treasurer.  Trixie Pankey made a motion to accept Maggie Matthews as new Treasurer.  Katie Fowler seconded the motion.  Krissy Rhodes and Kara Meents will also stay on the account for signing checks.

Old Business

  1. Registration table in August had a great response.  Lots of volunteer spots were filled.  Rita Fink won a $25 gift card to Dollar General for signing up to volunteer.

  2. We also had representation at Open House with an IWPTT Table.

New Business

  1. This year, IWPTT will be giving money raised from last year to one building in one lump sum.  Kara sent out an application to all principals in the district.  Each district can submit their wish list.  Applications are due at the end of the month.  We will review applications at our next meeting on November 9th.  This will give members a say in where/how money raised is being dispersed.

  2. Movie Night is this Friday, October 21st.  We usually have about 150-200 and we’re pretty much on track.  Kara has purchased food/drinks from Best Supermarket.  Ice Age Collision Course will be played.  Our volunteer sheets for Movie Nights are filled.

  3. Family Reading Night – November 17th.  We will be doing concessions again this year.  We only have one volunteer signed up so we discussed having a group of confirmation kids help out.  Trixie will check with her church to see if they would be interested in sending volunteers.

  4. Mr. Keigher wants to donate a Harry Potter picture on behalf of the Upper Elementary to IWPTT to raise money.  An artist created the picture at the Upper Elementary School.  Kara is asking for ideas on how to promote it.  Katie offered to take a picture of it and send it to Kara.

  5. Kara will talk with Jenni McTaggart about getting an American Girl Doll for a future raffle.

  6. Apparel Order through Jamie McElroy – Krissy Rhodes will head our next apparel order.   Krissy will find out how much time is needed before orders need to be placed in order to get orders back by Christmas.

  7. There are still a few apparel items left from sales last year.  Trixie recommended doing a raffle at our upcoming Movie Night.  Katie will cut the papers for the drawing and make a poster explaining the raffle.

  8. Chairs

  1. Trixie Pankey will be chairing Teacher Appreciation.

  2. Lisa McMillan will organize Parent/Teacher Conference meals.

  3. Kara and Katie will take care of organizing Movie Nights.

  4. Kara will head Family Reading Night Concessions.

  5. Jen Kraft will chair the Spring Carnival Raffle Table.

  1. Kara discussed holding a dance to raise money.  Discussion on this will continue so that we can be sure to offer more to the Upper Elementary School students.

   10.  The next PTT meeting is set for Wednesday, November 9th at 6:30pm

in the GES cafeteria.

   11.  The meeting adjourned at 7:15pm.

Minutes of 01.13.2016 Meeting

January 22, 2016

IWPTT Minutes for January 13, 2016


  1. The meeting was called to order at 6:35 by President Kara Meents.
  2. Jen Kraft, Secretary, read the minutes from September 23, 2015.


Treasurer’s Report

  1. No Treasurer’s Report available.


Old Business

  1. Family Reading Night concessions sales were up this year.  More than $200 profit.
  2. Spirit Wear sales raised $600-$700 profit.  Sales and pick up went well.  Lots of orders were placed.  There are still more items available for sale.  Contact Kara Meents if interested.
  3. Youth Boys Basketball Concessions begin this Saturday morning.  All food has been purchased and delivered to the Danforth Community Building.  There are still a few times slots that need to be filled for workers.  PTT is considering buying a pizza pizzaz in the future so that we no longer have to borrow one.  Concessions include:  Donuts (from Hometown), pretzels and cheese, drinks, candy, and pizza.  All were purchased from Sam’s.


New Business

  1. Our next Movie Night is tentatively scheduled for Friday, February 5th.
  2. The school Carnival will be held Friday, March 4, 2016.  Jen Kraft will be heading the committee.  Discussed options for big prizes instead of bikes.  Jen will look into this further.  Brooke Rorem-Wilms recommended having a place designated to keep unclaimed prizes until they could be picked up.  Kara will talk to Deb Talbert to see if she has a recommendation.  Signs will be posted at the carnival if any changes are made regarding late pick up.
  3. Mrs. Ballard asked if PTT would be interested in donating four cases of water to tomorrow night’s Kindergarten Night which will be promoting healthy habits.  Four cases were donated.
  4. GES staff member indicated a need for a guard shed for crossing guards and supervisors to serve as shelter during inclement weather.
  5. Kara will review the plan for disbursing money raised by PTT.
  6. Brooke Rorem-Wilms asked if getting an American Girl doll for a PTT raffle is an option yet.  Kara said it’s been 8 or 9 years since the last one was donated, so we should be close to being able to apply for it again.
  7. Kara will copy all PTT forms/flyers that need to be sent home with students before distributing them to schools.  This is to ensure all information is sent out.
  8. The meeting adjourned at 7:05pm.
  9. The next PTT meeting is set for Wednesday, February 24 at 6:30pm.  At this meeting, we will discuss contacts made and donations collected for the upcoming school carnival.


Minutes of 09.23.15 Meeting

September 28, 2015

IWPTT Minutes for September 23, 2015


  1. The meeting was called to order at 6:35 by Co-President Kara Meents.
  2. Jen Kraft, Secretary, read the minutes from August 19, 2015.


Treasurer’s Report

  1. Kara Meents updated everyone that checks will get dispersed Friday to each school from the money PTT raised last school year.


Old Business

  1. Face Painting raised $46.00.
  2. Open House – DES and GES Open Houses are coming up.  Discussed whether or not there would be an opportunity for a member of PTT to discuss what IWPTT is.  Katie Fowler recommended hanging signs throughout the buildings to encourage families to stop by the PTT table.  It was also discussed that setting up a table at 6th grade and Freshman orientations each year would be a good way to keep parents informed and to get them involved.
  3. PTT Money Raised – Kara Meents sent Dr. Dvorak an e-mail regarding the possibility of not evenly distributing the money raised and instead requesting that buildings “apply” based on their needs.  It was also discussed that it could help to receive applications early so that PTT can tell who/what money is being raised for.  Mr. Harkins shared with Kara that GES used last year’s PTT donation to purchase an iPad and stands for Uno Books.


New Business

  1. New/Old Board Members – Kara Meents, President, Jenny Leonard, Treasurer, Jen Kraft, Secretary
  2. Apparel Order- Krissy Rhodes will head our next apparel order.  This year we will be going through Jamie Wilken.  We would like to get all information about the orders out by Family Reading Night on November 19th.  Discussed looking into beanies, cinch sacks, water bottles, yoga pants, sweat pants, and zip ups.   
  3. Movie Night – November date is still TBD.  
  4. Family Reading Night – PTT will be doing concessions again this year.  Ideas for a free snack were discussed.  Mrs. Rodriguez will contact Kasey Kanosky about a s’mores snack recipe so that all grades can bring in the necessary ingredients.  PTT also discussed possibly putting up a table with our volunteer sign up sheets at the event.  
  5. Santa’s Elves – Brooke Wilms asked about the possibility of having the elves call students again this  year.  Kara Meents will ask the High School if a group is still interested in doing this.
  6. Sign Ups – Volunteer sheets are filling up.  There is still a need for sign ups for the basketball concessions this winter.
  7. Lisa McMillan will send reminders about P/T Conference meals.
  8. Mrs. Rodriguez discussed the possibility of having a Registration Packet Fair for the parents of incoming kindergarten students in April.  The kindergarten teachers would like to have help for parents filling out forms.  More information will be available when it gets closer.
  9. The next PTT meeting is set for Wednesday, October 21st at 6:30pm.  
  10. The meeting adjourned at 7:15pm.


Minutes for August 19, 2015

August 25, 2015
  1. The meeting was called to order at 6:35 by Co-President Kara Meents.

  2. Jen Kraft, Secretary, read the minutes from March 12, 2015.


Treasurer’s Report

  1. Jenny Leonard read the Treasurer’s Report.

  2. Current balance is $2,954.44.

  3. Most recent purchases include $150 worth of gift cards for the Walk-a-thon from the 2014-2015 school year.  There were two winners from GES and one winner from DES.  

  4. Jenny recommend that we leave $250 in the IWPTT account for this year’s start up.


Old Business

  1. Quite a few items were donated for the backpacks that the PTT raffled off at registration.

  2. $20 was raised and two winners received the filled backpacks.

  3. Ideas for next year include –

    1. Put names of those that sign up to volunteer with the PTT into a drawing.

    2. Collect donations and use money for school supplies for each building.


New Business

  1. An IWPTT table will be set up at each building during Open House.

  2. There will be new member forms, volunteer sign-up sheets, and information about the PTT.

  3. Trixie Pankey will also set up a table at DES during backpack and a snack.

  4. The goal is to get new parents involved and to fill them in on what IWPTT does.

  5. Boosters asked for four people to cover concessions at the first home football game on August 28th.  One person has volunteered.  Let Kara Meents know if you’re interested.  An e-mail will be sent out to all IWPTT members.

  6. September 11th is the Homecoming football game.  PTT is considering face painting again.  Kara Meents still has supplies from last year.  Katie Fowler suggested asking the Art Dept. at the High School if they have volunteers willing to help.  

  7. Ford Drive For Your School is also on September 11th.  We may end up splitting the proceeds with one of the High School classes that also signed up for the program.  The person test driving fills out a form that PTT will help hand out.  We are still waiting on more specifics.  Mrs. Rodriguez suggested that Mike Mansfield and Korene Scharp would be good contacts, as they have both participated in the event in the past.

  8. Sign ups were passed around for committee work and Parent/Teacher Conference meals.

  9. It was decided that $540 would be dispersed to each of our five schools.  This amount is almost double of the amount raised for each school last year.

  10. Kara Meents will talk with Dr. Dvorak about different ways to distribute the money for next year.  It was discussed that the PTT could consider letting each building make a proposal for how much money they would need and how they would use it.  The PTT would then vote on the proposals.

  11. The PTT would like to get more parents of older students involved.

  12. Brooke Wilms is willing to look into the cost of school supply kits.  PTT would consider selling these kits when registration packets go out.  The PTT also discussed raffling off three kits to PTT members that get involved.  

  13. The next PTT meeting is set for Wednesday, September 23 at 6:30pm.  At this meeting, we will vote on new officers and a new Co-President.

  14. The meeting adjourned at 7:15pm.

Minutes of March 12, 2015 Meeting

March 19, 2015

IWPTT Minutes for March 12, 2015

  1. The meeting was called to order at 6:30pm by Co-President Kara Meents.
  2. Jen Kraft, Secretary, read the minutes from December 4, 2014 .

Treasurer’s Report

Kara read the Treasurer’s report. We have $3,164.29 in our PTT checking account. The following events contributed to this amount:

  1. T-Shirt/Sweatpants Sales – earned $750 profit
  2. Basketball Concessions – earned $1303.00 cost $379.31 profit $923.69
  3. Spring Movie Night – earned $920.25 cost $226.24 profit $694.01

OLD Business

  1. T-Shirt/Sweatpants Sales made good money. However, there were problems with the order. Kara suggested we do these sales earlier next year.
  2. Basketball Concessions – Patrick Grant thanked PTT and offered to let us do the same next year. Kara suggested that PTT consider selling at girls’ games as well. Jenni McTaggart agreed that there was a need and sales would go over well.

NEW Business

  1. Ford Drive 4 UR School – Kara applied in February with Watseka Ford for the High School Homecoming football game.
  2. Discussed possibly doing Pizza Palace Pizza Sales at the high school during lunch on sloppy joe days, but we would need a volunteer to sell. This would be an easy fundraiser for PTT to include the High School.
  3. Gustafson requested we come up with a Box Top promotion for GES & DES. This would go from April 1 to May 15. Brooke Wilms suggested putting the principal on the roof if the school met a goal. Mr. Harkins was fine with the idea. Mrs. Gustafson will look into the past totals to help set a new collection goal for each school. She also noted that Danforth Elementary may just end up having monster truck races at the end of the year as their reward. This event is already booked.
  4. Harkins suggested PTT look into having a dunk tank fundraiser at Super Saturday or Old Boys’.

APRIL: Spring Carnival Update – Jen Kraft reported that we’ve collected a lot of donations for the raffle table and are in a pretty good place. We do have a few monetary donations that have not been spent (mainly because Walmart donated 2 bikes!) that will be given directly to the carnival fund. Doc’s Drugs Color Sheet – Jamie Eden will let Kara know if Doc’s will do it again. Teacher Appreciation Meals – Trixie noted that we’re in good shape. A lot of parents signed up to help out when they registered their child for school so there were less spots to fill.

MAY: Walk-a-thon Dates: GES May 1st (May 5th Rain Date) DES Week of May 4th – 8th HS May12th (May 13th Rain Date). It was discussed that we may need volunteers to come to schools and count money collected. Students collecting $30 will get a T-Shirt (possibly ones that were printed on the incorrect shirts from T-Shirt Sales at Christmas time). Every $50 collected will get students a ticket to enter a drawing to win a Visa Gift Card or possibly a pool pass to the Onarga Pool. Brooke Wilms will contact Kira about the pool pass. An American Girl doll was also discussed as a potential prize for any of our events. Jenni McTaggart mentioned that if it has been 7 years since we qualified for a doll, we may be eligible again. Mom’s Night Out moved to Friday, May 29th at Inside Out in Gilman – $75 rental fee. Anything raised in ticket sales beyond that will be profit for the PTT. Tickets will be $10 ahead of time for $15 at the door. Volunteers are needed to sell tickets, provide water, appetizers, and desserts. Kara will send an e-mail out to members to sign up.

AUGUST: Registration Table – Kara suggested we do something to make PTT more noticeable at registration. Kara will e-mail Mr. Keigher about possibly moving our table into the gym. Also discussed having a drawing for a family pass to IW sporting events.   Also discussed raffling an American Girl doll in Raider wear at registration or Old Boys’ and including new member forms at the table.

SEPTEMBER: Open Houses – hand out new member forms. DATES: GES & DES October 8th, Middle School September 3rd, Thawville September 10th.


Kara suggested sponsoring 1 student per sport by donating a fee to the league. We will have to look into our By Laws. Trixie suggested donating to IW Post Prom. Discussion followed about who to donate to and where to draw the line beyond giving money equally to each school.

Adjourned 8:05pm

Minutes 12.04.2014

December 8, 2014

IWPTT Minutes for December 4, 2014

  1. The meeting was brought to order at 6:30pm by Kara Meents.
  2. Jen Kraft, Secretary, highlighted minutes from September 25, 2014.
  3. Jenny Leonard, Treasurer, reported that the PTT account had $1,147.17. However, we still need to pay Heather Frank for the apples and BBQ.

OLD Business

  1. Face-painting at IW Football Game raised $57.00. Noted that Caramel Apple sales didn’t net a profit.
  2. Parent/Teacher Conference Meals – GES, IWMS, and IWEUS sent Thank Yous.
  3. 188 students attended Movie Night. $769.95 collected. $644.45 profit.
  4. Family Reading Night concessions raised $141 profit.

NEW Business

December: Hoodie/T-Shirt/Sweatpants Sales – Costs were discussed on each item/Priced for Sale. Hoodie $16.50/$20.00, T-Shirt $12.50/$15, Sweatpants $18.00/$20. Iroquois Print designed the apparel. Orders need to be sent home as soon as possible to ensure delivery for Christmas. Order forms will be sent to DES, GES, UES, and MS. Iroquois Print will send Kara a PDF of forms. Goal is to send out the form on 12/05. Pick up date set for Monday, December 22nd from 4-6pm. All orders must be sent in by 12/10/14. No late orders will be accepted. Krissy mentioned that there is often a screen print charge. Kara said she would look into this. It was later confirmed that this cost is waived by Iroquois Print because we are an IW organization. Prices were also based on 25 pants and 30 shirts. Anything that is purchased over that will lower the price for the PTT.

January: Boys Youth Basketball Concessions at the Danforth Community Building – Two volunteers will be needed per event. Discussed having High School students possibly helping out to fill any openings at the end. Voted on and approved selling donuts, coffee, Gatorade, water, pop, hot dogs, pizza, and pretzels. Members present also discussed a Monical’s Pizza Fundraiser for January. For this fundraiser, a flyer will be sent home with students indicating the date and specifics. 20% of the total bill of families that present the flyer for that specific date will be raised. Kara will go on their website and make the needed arrangements.

February: Krispie Kreme Fundraiser. Send out note on February 16th for all students through middle school. Kara will go on their website and make the necessary arrangements.

March: Movie Night 03/06/15 from 6-8pm at the Middle School in Onarga.

April: Spring Carnival – Jen Kraft will be heading the Raffle Table. We discussed possibly changing the number of items on display, possibly including/replacing with baskets.   Members present also discussed the Doc’s Drugs Color Sheet Fundraiser and expressed an interest in doing it again this year. It was noted that money raised from last year’s contest may not have been collected yet. This will be looked into by Kara.

May: A third Movie Night was discussed, but there was concern that the month would be too busy to fit one in. This event will be put on hold. No date was set for the Walk-a-thon. Instead, it was noted that one date doesn’t look like it would be best for all schools (IWUES already held there event in the fall). PTT would be available to help as needed. Schools can contact IWPTT to line up volunteers, but PTT asks that each school organize other aspects of the event. Previous Walk-a-thon earnings were as follows: DES – $1464, GES – $3,164, MS – $2500 (Money was used to purchase a new projector, microscopes, Chromebooks for RtI, and items for the school store), HS – $1862. Mom’s Night Out set for Saturday, May 16th. Details will be discussed at a later date.

  1. The next IWPTT meeting date is TBD.
  2. Meeting adjourned.